You can use the import file to reflect grant cancellations in bulk when you have multiple grants.
For the purpose of this support article, we will use Option Grants as an example. But bear in mind that this is also valid for other types of awards (e.g. warrants, restricted stock units, phantom shares).
To record cancellations via import file, it is necessary to obtain the ID of the grants you want to reflect the cancellations transactions for.
1. Go to Equity Awards > Options > Grants.
2. Find the relevant option grant > View.
3. Find the ID number on the right-hand drawer.
4. Alternatively, you can download the Grant overview report for a list of all grant IDs currently on to Options > Reports.
5. Click Option grant overview.
6. Open the spreadsheet and check column Grant ID.
7. Go to Grants > Import offline grants.
8. Expand the collapsible menu Download import file template and download the Advanced granting template.
9. To reflect cancellations, fill in the mandatory fields:
- Grant ID - the ID of the grant that you are amending
- Date - the date of the cancellation
- Quantity - the number of options you wish to cancel
- Reason - choose one reason from the dropdown menu in the spreadsheet
- Note - a message which will be visible to the grantholder explaining the cancellation
10. Return to the Import data page and click Upload.
11. The uploaded file can be edited or removed, otherwise, click Import data.
12. The platform will process the data in the file. Click Publish to publish the transactions or Review Imported Data to review them.