You can keep and update your register of Company Secretaries on Carta, as well as generate appropriate filings.
Please ensure you have completed the Company Registers Set-up On Carta to successfully use the Register of Company Secretaries.
Adding a Company Secretary
1. Navigate to Company registers > Secretaries.
2. Click Add secretary.
3. Select a company secretary type:
- Corporate company secretary - when company secretary actions are performed by an outsourced company.
- Individual company secretary - when secretary actions are performed by an individual person.
4. Fill out the information relevant to the secretary and click Save. The following fields are required:
- Status - Whether the secretary is active or resigned.
- Date of appointment.
- Full forename (for individual secretary).
- Surname (for individual secretary).
- Corporate body/firm name (for corporate secretary).
- Building name/number (for corporate secretary).
- Street (for corporate secretary).
- Post town (for corporate secretary).
- County/Region (for corporate secretary).
- Postcode (for corporate secretary).
- Country (for corporate secretary).
- Is the corporate secretary a limited company registered in the UK? (for corporate secretary).
5. Add the registration number (for corporate company secretary) or address information (for individual company secretary). You will be able to preview AP03/AP04 filing, which can be filed with Companies House.
6. An entry for the company secretary will be created in the Company secretaries page.
Terminating Appointment
1. Navigate to Company registers > Company secretaries.
2. Click the actions button on the right-hand side of the company secretary you would like to terminate and click Terminate appointment.
3. Select the date of termination of appointment and click Terminate appointment. You will also be able to generate a TM02 filing. The company secretary will show as Resigned.
Generating Filings
1. Navigate to Company registers > Company secretaries.
2. Click Filings and select one of the options available:
- Generate CH03 - To file the change of details of an individual secretary.
- Generate CH04 - To file the change of details of a corporate secretary.
- Generate AP03 - To file the appointment of an individual secretary.
- Generate AP04 - To file the appointment of a corporate secretary.
- Generate TM02 - To file the termination of a secretary.
3. Select/fill out the appropriate information and click Generate (filing name).
4. The generated filing will be available under Filings > Companies House.