An ultimate guide on what placeholders you can use in your Exercise Notice to send to your grantholders to sign.
When opening an online exercise in Carta, you will be sending some documents to your grantholders to give them the chance to exercise their options. Carta offers the possibility of sending the Exercise Notice, Form Section 431 (1) and (2) and Deed of Adherence as dynamic documents.
A dynamic document means that you can create a template version of the document (.word) and populate it with placeholders. Placeholders are snippets of text that will pull information from the platform into the documents making it possible to create personalized documents automatically and send them to your grantholders for signing.
This support article will cover the standard placeholders used in Exercise Notices in three sections:
Required Placeholders
These are placeholders that are required in all types of Exercise Notices. Without inputting them in the document, Carta will not let you proceed uploading it onto the platform.
| Placeholder | What it populates |
| <<Carta:ExerciseCost>> | The total exercise cost depending on the quantity of shares the grantholder chose to exercise. |
| <<Carta:ExercisePriceCurrency>> | The currency of the exercise price. |
| <<Carta:Shares>> | The quantity the grantholder decided to exercise. |
| <<Carta:Grantholder:Address>> | The grantholder's address. |
| <<Carta:Grantholder:Name>> | The grantholder's name. |
Signature Placeholders
Some signature placeholders may be optional or not. If the company chooses an Exercise Notice signed only by the grantholder that means that only the grantholder signature placeholders will be required. On the other hand, if the company opts for an Exercise Notice signed by the grantholder, the company and their witnesses, the grantholder, issuer and witnesses' placeholders will be required.
| Placeholder | What it populates |
| <<Carta:GrantholderSignatory1:Signature>> | The grantholder's signature via DocuSign. |
| <<Carta:GrantholderSignatory1:SignatureDate>> | The date of the grantholder's signature, also the date the request was submitted. |
| <<Carta:GrantholderWitness:Signature>> | The grantholder's witness' signature via DocuSign. |
| <<Carta:GrantholderWitness:SignatureDate>> | The grantholder's witness' signature date. |
| <<Carta:IssuerSignatory1:Signature>> | The company's first signatory's signature via DocuSign. |
| <<Carta:IssuerSignatory1:SignatureDate>> | The company's first signatory's signature date. |
| <<Carta:IssuerSignatory2:Signature>> | The company's second signatory's signature via DocuSign. |
| <<Carta:IssuerSignatory2:SignatureDate>> | The company's second signatory's signature date. |
| <<Carta:IssuerSignatory3:Signature>> | The company's third signatory's signature via DocuSign. |
| <<Carta:IssuerSignatory3:SignatureDate>> | The company's third signatory's signature date. |
| <<Carta:IssuerWitness:Signature>> | The company's witness' signature via DocuSign. |
| <<Carta:IssuerWitness:SignatureDate>> | The company's witness' signature date. |
Optional Placeholders
| Placeholder | What it populates |
| <<Carta:ExercisePrice>> | The exercise price of the grant. |
| <<Carta:Company:Name>> | The company's name. |
| <<Carta:Grant:Granted>> | Date the option agreement was granted. |
| <<Carta:Grant:ConversionNote>> | Populates the text under the Notes section when an exercise window is created. |
| <<Carta:Plan:Name>> | The plan's name from which the grant is drawing from. |
| <<Carta:ShareClass:Name>> | The share class' name of the underlying shares connected to the grant. |
| <<Carta:ShareClass:NominalValue>> | The nominal value of the share class of the underlying shares connected to the grant. |
| <<Carta:ShareClass:NominalValueCurrency>> | The nominal value currency of the share class of the underlying shares connected to the grant. |
| <<Carta:Grantholder:Email>> | The grantholder's email. |
| <<Carta:Grantholder:DateOfBirth>> | The grantholder's date of birth. |
| <<Carta:Grantholder:Initials>> | The grantholder's initials (first name and last name) |
| <<Carta:Grantholder:NationalIdentificationNumber>> | The grantholder's national identification number. |
| <<Carta:GrantholderSignatory1:Capacity>> | Text box that allows for free text to be added to the document upon signing. |
| <<Carta:GrantholderWitness:Name>> | The grantholder's witness' name. |
| <<Carta:IssuerSignatory1:Name>> | The company's first signatory's name. |
| <<Carta:IssuerSignatory1:Title>> | The title of the first company signatory e.g. Mr, Miss, Mrs, etc. |
| <<Carta:IssuerSignatory1:Capacity>> | Text box that allows for free text to be added to the document upon signing. |
| <<Carta:IssuerSignatory2:Name>> | The company's second signatory's name. |
| <<Carta:IssuerSignatory2:Title>> | The title of the second company signatory e.g. Mr, Miss, Mrs, etc. |
| <<Carta:IssuerSignatory2:Capacity>> | Text box that allows for free text to be added to the document upon signing. |
| <<Carta:IssuerSignatory3:Name>> | The company's third signatory's name. |
| <<Carta:IssuerSignatory3:Title>> | The title of the third company signatory e.g. Mr, Miss, Mrs, etc. |
| <<Carta:IssuerSignatory3:Capacity>> | Text box that allows for free text to be added to the document upon signing. |
|
<<Carta:IssuerWitness:Name>> |
The company's witness' name. |