Draft grants to new joiners automatically from your HR Integration.
Create specific automation rules for each of your equity plan based on factors like employee jurisdiction, job level, and job family. For each approved new joiner from HR Integration, Carta will create a draft grant based on your automation rules and the number of securities will automatically be calculated using your predefined compensation bands for each job level.
Review each grant draft and either export grants for internal reviews and board approval or send them directly for signing.
Before getting started, set-up your HR System Integration and Compensation.
Creating a Rule
1. Navigate to Stakeholder management > Grant automation.
2. Click Continue to get started.
3. Review the step by step and click Continue.
4. Create a rule:
- Rule name.
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Plan: If the plan selected does not have onboarding details enabled yet, you will be prompted to add onboarding details. Click Add onboarding details to navigate to the plan details and add details under default onboarding. Once the information is added, click Save to be redirected back to the rule set-up.
- Exercise price: input the exercise price. Please note that for EMI/CSOP plans, any valid valuation in the future will be used instead of the value inputed.
- Country: this will define the employee audience country of residence, ensuring that the rules are applied to employees of said countries.
- Job family and levels: from the family and levels created in the Compensation tool, chose which will have the granting rules applied to.
5. Review the Summary and click Save as draft or Activate rule.
Once a rule is created, you can navigate to Stakeholder management > Grant automation to Create rule or Edit, Deactivate or Delete existing rules.
Granting Equity to New Employees
For each approved new joiner from HR Integration, Carta will create a draft grant based on your automation rules and the number of securities will automatically be calculated using your predefined compensation bands for each job level.
1. Navigate to Dashboard > Click Review in the New joiner drafts tile.
2. Select the grants you want to action on by marking the checkboxes. Then, either click Send for signing or click More to Edit, Export or Delete.